Event planners, also known as function consultants or organizers, are professionals in charge of planning special events, synchronizing and supervising all the details. Most people usually hire professional planners for large functions that require a lot of coordination like weddings, corporate events and major parties. While hiring such a planner can be extra expense, a good coordinator will help you plan a perfect party according to your budget. However, before you settle on any planner, there are several things you need to consider. Prior to contracting any event planners Calgary people will need to be guided by the following tips.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Before you let any planner start planning your special event, you should also be sure that he/she the credentials. You should make sure that he has good or at least some experience in organizing in the type of event you are hosting. When you start the search, you will come across very many organizers who are experts in organizing other events but not the one you are looking for. You should consider this irrelevant unless that planner is really hot and boast of an impeccable track record.
The planner you settle on should also be open about his/her fees, prices and policies. Whether you are just planning a simple birthday party or business function, nothing can be more undesirable than an event planner suddenly springing hidden fees on you. A good planner should this be able to give you approximate fees in advance and should also not take any action that is likely to increase the fees without informing you.
Compatibility is another important factor. The planner you choose should be compatible with you or the company you are organizing the event for. In order for the event to move on smoothly, the people involved in planning it must be able to work together. In other words, you or your company representatives ought to be in sync with the planner as much as possible.
Events usually change a lot. Because of this, you will also want a planner who is also flexible. He/she should be able adjust the plans to suit the changes as they happen. Apart from being flexible, the planner should also be keen to details. Your function will fall apart if your planner cannot roll with the punches and get all the details down.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
Once you find the best planner, you also need to give him the support he needs. You need to give him the freedom to make the necessary changes. This is the only way you will be able to get the best out of your planner.
If it is your first time to hire such an expert, it would be advisable that you start by seeking referrals. Nothing can be equated to word of mouth from a trusted friend. If your friend can recommend to you a particular planner, chances are that he/she is a good one. Apart from the personal referrals, you can also run an online search for planners working in your region. In this era of digital migration, most service providers are trying to have online presence. It should therefore be easy to find a good planner on the internet.
Before you let any planner start planning your special event, you should also be sure that he/she the credentials. You should make sure that he has good or at least some experience in organizing in the type of event you are hosting. When you start the search, you will come across very many organizers who are experts in organizing other events but not the one you are looking for. You should consider this irrelevant unless that planner is really hot and boast of an impeccable track record.
The planner you settle on should also be open about his/her fees, prices and policies. Whether you are just planning a simple birthday party or business function, nothing can be more undesirable than an event planner suddenly springing hidden fees on you. A good planner should this be able to give you approximate fees in advance and should also not take any action that is likely to increase the fees without informing you.
Compatibility is another important factor. The planner you choose should be compatible with you or the company you are organizing the event for. In order for the event to move on smoothly, the people involved in planning it must be able to work together. In other words, you or your company representatives ought to be in sync with the planner as much as possible.
Events usually change a lot. Because of this, you will also want a planner who is also flexible. He/she should be able adjust the plans to suit the changes as they happen. Apart from being flexible, the planner should also be keen to details. Your function will fall apart if your planner cannot roll with the punches and get all the details down.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
Once you find the best planner, you also need to give him the support he needs. You need to give him the freedom to make the necessary changes. This is the only way you will be able to get the best out of your planner.
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